Optimize Clinic Workflow with the Kairoi Process


A patented data-cleansing engine removes artifacts in your data, ensuring that analysis is based on complete and valid records. Reports are presented that highlight appointment status, facilitating objective, quantitative discussion of performance. .

Create Templates, Fill Calendar, Build Schedules

Kairoi provides some automation to the athenaNet scheduling process and also offers another method. If you use athenaNet’s built-out templates, we provide a calendar interface to record the dates the provider will work. When you complete your assignments, Kairoi automates the schedule build in athenaNet. Alternatively, you can use our preference-based tool to generate the schedules directly. In either case, our patented optimization engine intelligently adds in appointment slots where Kairoi’s analytics predict late cancels and no-shows, and the results are exported into athenaNet, where they are available to your schedulers.

The KairoiOptimize Process

Gather historical data from clinic EMR
At least two years of appointment data is optimal to account for seasonal factors (weather, flu season, local events). Data can be exported to Kairoi as flat files or through your EMR’s APIs.
Normalize (cleanse) information
A patented data-cleansing engine filters out erroneous and misleading records, so these artifacts don’t skew the analysis.
Analyze data to identify patterns, trends, problems
KairoiOptimize analyzes the cleansed, clinic-specific data; presents objective results in user-friendly dashboards.
Create templates, fill calendar
Managers assemble a monthly calendar from a dropdown menu of provider templates; calendars easily modified and shared.
Build optimized schedules
Patented optimizing engine generates customized schedules for each provider, using analytics to backfill slots; schedules conveyed directly into athenaNet.